HOW TO REDUCE ADMIN COSTS IN THE NEW NORMAL

by Dr. Enrico C. Mina
October 14, 2020
9:00am – 12:00nn

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Regular Rate           Php 1,499.00 + VAT starting October 8, 2020
Early Bird Rate        Php 1,399.00 + VAT until October 7, 2020
Group Rate              Php 1,299.00 + VAT per pax for 5 or more pax

Inclusive of the Webinar Session, the presentation materials and the Digital Certificate

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Introduction

Administrative expenses, also called office-related expenses, are often regarded as necessary evils. Businesses cannot do without them but cannot see how they can directly contribute to productivity, competitiveness, and profitability.

This is a course on how to control and reduce administrative costs without disrupting operations, while at the same time improving office productivity and contributing to the organization’s mission.

 

Learning Outcomes

At the end of this course, the participants will be able to:

1. Explain that all administrative or office work, just like manufacturing and service operations, are performed through processes with six interrelated elements, and that a failure in any causes mistakes, high costs, and delays.

2. Learn the concept of “muda” or waste and how it applies to an office environment.

3. Learn specific techniques, adapted from manufacturing and service operations, for improving office productivity and efficiency.

 

Outline

A. Introduction and learning outcomes

 

B. The primary purpose of a business

 

C. Customer goals

1.   Quality

2.   Cost

3.   Delivery

D. Process and results; process elements

1.   Personnel (man)

2.   Machines

3.   Materials

4.   Methods

5.   Measurement

6.   Environment

E. The process system and cause-and-effect relationships

 

F. Process muda (waste)

1.   Overproduction

2.   Inventory

3.   Waiting

4.   Transportation

5.   Motion

6.   Overprocessing

7.   Producing failures

G. Muda reduction or elimination increases productivity and reduces cost

 

H. Cost of quality

1.   Cost of prevention

2.   Cost of appraisal

3.   Cost of non-conformance

• Internal failure cost
• External failure cost

4.   What should happen

I. Identifying and eliminating muda using flowcharting

 

J. Specific techniques

1.   5S Housekeeping

2.   Simplification of procedures and processes

3.   Combining tasks and training people to be multi-skilled

4.   Outsourcing

5.   Improvement of office layout

6.   Visual management

7.   Forms reproduction

8.   Monitoring and controlling the consumption of office supplies

9.   Preventive maintenance for all vehicles and office equipment

10. Procurement of office supplies and equipment spare parts

11. Reduction of reports

12. Reduction of required signatures

13. Emails and paperless technology

14. Videoconferencing instead of physical travel and transportation

15. Reducing layers of supervision

16. Allowing employees to work online from home

17. Reducing the Cost of Corporate Real Estate

18. Fixing water leaks

19. Reduction of electrical consumption

20. Set a comfortable working environment

21. Control cash disbursements

22. Control telephone usage

23. Trip scheduling for company vehicles

24. Motorcycles vs. four-wheeled vehicles

25. Identification of high-priority reduction targets

K. Application workshop: budgeting admin cost reductions for the coming year

 

Duration and Venue

This course is held online using Zoom over three hours (9:00 AM to 12:00 NN)

Facilitator

The course is conducted by Dr. Enrico C. Mina, an experienced manager and consultant who is at the same time a faculty member at the Ateneo Graduate School of Business teaching courses in economics, basic management, and operations management. His CV is attached.

Target Participants

The participants should include managers, supervisors, and office staff.

Speaker – DR. ENRICO MINA, DBA

• Dr. Enrico C. Mina is an Associate Professor of the Ateneo de Manila University Graduate School of Business, who teaches various economics and business management courses. He has had 27 years of teaching experience, the bulk of which was at the post-graduate level at the AGSB. Dr. Mina returned three years ago from a three-year teaching engagement as Senior Lecturer at the Department of Business Studies of the Papua New Guinea University of Technology at Lae City, Morobe Province, Papua New Guinea. While there, he taught courses in basic economics and management and acted as the Director of the Executive MBA Program, which he helped conceptualize and design and in which he taught six courses.
• Dr. Mina also has extensive experience in the business world as manager, consultant, and trainer, particularly in the areas of Total Quality Management and kaizen (continuous improvement), operations and supply chain management, and strategic management.
• Dr. Mina is a faculty member as well at the Ateneo School of Government, teaching Applied Economics in the Public Sector. At the same time, he teaches MBA courses at the Ateneo School of Medicine and Public Health, whose curriculum seamlessly integrates medical science and management.
• He has written and published several research papers and original cases. While at PNG University of Technology, he wrote a textbook entitled Introduction to Economics for use by the university’s Department of Open and Distance Learning’s Adult Matriculation Program. He has also been the adviser of the Governance Innovation Report (equivalent to a masteral thesis) of 24 students at the Ateneo School of Government.
• Dr. Mina obtained his Doctor of Business Administration (DBA) degree from De La Salle University-Manila in 2011, his MBA from the Ateneo Graduate School of Business in 1979, and two undergraduate degrees (AB major in Economics and BSBA major in Management, Summa cum Laude) from De La Salle University-Manila in 1973.

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Thank you and enjoy!

Keep safe and God Bless!